Google Voice Setup for Small Business: A Complete Walkthrough Guide

If you want an easy and affordable phone system for your small business, Google Voice is a great choice.

This article will help you with Google Voice Setup for Small Business: A Complete Walkthrough.

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We will explain every step in simple words, so you can get started quickly.

What is Google Voice?

Google Voice is a phone service from Google. It lets you make and receive calls using the internet.

You can use it on your smartphone, computer, or tablet. It works just like a regular phone, but better for small businesses.

Some benefits of Google Voice for small businesses are:

• One phone number for all your devices
• Easy call forwarding and voicemail
• Low cost or free plans
• Works with Google Workspace
• Helps keep your personal and business calls separate

Why Choose Google Voice for Your Small Business?

Small businesses need a phone system that is simple and affordable.

Google Voice is perfect because:

• Easy to set up: No special equipment needed.
• Flexible: Use it anywhere on any device.
• Professional: Get business voicemail and call screening.
• Affordable: Plans start with no cost for basic use.

Requirements Before Setting Up Google Voice

Before you start the Google Voice Setup for Small Business: A Complete Walkthrough, you need a few things.

• A Google account (you can create one for free)
• A business phone number or plan to choose a new number
• A device like a smartphone or computer with internet access
• Google Workspace account if you want advanced business features

Step 1: Sign Up for Google Voice

First, go to the Google Voice website at voice.google.com.

Click on the Get Google Voice button.

Sign in with your Google account or create one if you don’t have it.

Step 2: Choose Your Google Voice Plan

Google Voice offers different plans:

Plan	Best For	Price	Features
Free	Basic use	$0	One number, calls, texts in US/Canada
Google Voice Starter	Small teams	$10/user/month	Business features, voicemail transcription
Google Voice Standard	Growing businesses	$20/user/month	Advanced reporting, desk phone support
Google Voice Premier	Large businesses	$30/user/month	More international calling, advanced features

Choose the plan that fits your business needs.

Step 3: Pick a Google Voice Number

After choosing a plan, you need to pick a phone number.

You can either:

• Get a new number from Google Voice
• Use your existing business phone number

To get a new number, enter your city or area code to see available numbers.

Pick the number you like and click Confirm.

Step 4: Link Your Existing Phone Number

If you want to keep your old business number, you can link it to Google Voice.

Google will verify your number by sending a code.

Enter the code to prove you own the number.

This will forward your calls to Google Voice without changing your number.

Step 5: Set Up Call Forwarding

Call forwarding sends your Google Voice calls to your phone.

To set this up:

1. Go to Google Voice settings.
2. Click on Linked numbers.
3. Add your phone number.
4. Verify the number with a code sent via text.

Now calls to your Google Voice number will ring on your linked phone.

Step 6: Customize Voicemail and Greetings

Make your business sound professional with custom voicemail.

In Google Voice settings, click Voicemail & Text.

Record your personalized greeting.

You can also set voicemail transcription to read messages as text.

Step 7: Install Google Voice App on Your Devices

Download the Google Voice app for your smartphone or tablet.

Apps are available on:

• Google Play Store for Android
• Apple App Store for iPhone

Sign in with your Google account to make and receive calls on the go.

Step 8: Use Google Voice on Your Computer

You can also use Google Voice on your computer.

Open voice.google.com in a web browser.

Sign in and start calling or texting from your desktop.

Step 9: Manage Users and Permissions (For Google Workspace Users)

If you have a Google Workspace account, you can manage multiple users.

Assign numbers, set permissions, and control business phone usage.

This helps your small business run smoothly with a team phone system.

Tips for Using Google Voice for Your Small Business

• Keep your business number separate from your personal number.
• Use voicemail transcription to quickly read messages.
• Set call screening to avoid spam calls.
• Use call forwarding to never miss important calls.
• Regularly check your Google Voice inbox for missed calls.

Common Questions About Google Voice Setup

Is Google Voice Free For Small Businesses?

Google Voice offers a free plan with limited features. Paid plans add business tools.

Can I Keep My Old Business Number?

Yes, Google Voice lets you port or link your current number.

Do I Need Special Phones For Google Voice?

No special phones are needed. Use your smartphone or computer.

Can Multiple People Use The Same Google Voice Number?

Yes, with Google Workspace, you can share numbers among users.

Is Google Voice Secure For Business Calls?

Google uses strong security to protect your calls and messages.

Frequently Asked Questions

What Is Google Voice For Small Business?

Google Voice is a phone service that helps small businesses manage calls easily.

How Do I Set Up Google Voice For My Business?

Sign up with a Google account, choose a business number, and verify your phone.

Can I Use Google Voice On Multiple Devices?

Yes, Google Voice works on smartphones, computers, and tablets simultaneously.

Is Google Voice Cost-effective For Small Businesses?

Google Voice offers affordable plans with free and low-cost calling options.

How Does Google Voice Improve Business Communication?

It organizes calls, voicemails, and messages in one place for easy access.

Can I Keep My Current Phone Number With Google Voice?

Yes, you can port your existing number to Google Voice.

Does Google Voice Support Voicemail Transcription?

Google Voice converts voicemails to text, making it easy to read messages.

How Secure Is Google Voice For Business Calls?

Google Voice uses encryption and Google’s security measures to protect your calls.

Can I Block Unwanted Calls Using Google Voice?

Yes, you can block numbers and filter spam calls easily.

Is Google Voice Easy To Manage For Non-tech Users?

Google Voice has a simple interface, suitable for users with basic tech skills.

Conclusion

Setting up Google Voice for your small business is simple and quick.

This Google Voice Setup for Small Business: A Complete Walkthrough guides you step-by-step.

With Google Voice, you get a professional phone system without high costs.

Start today to improve your business communication and stay connected with customers.

Ready to set up your Google Voice? Visit voice.gogle.com now!